Adopting (Ordering) Course Materials

On this page:

Important Deadlines

Please make every effort to submit orders by these target dates; however, we will accept adoptions after this date as well. Submit completed order forms to: txtbks@mun.ca or through Online Course Adoptions (when available).

Semester
Target date
Fall June 20
Winter October 10
Spring, summer, intersession March 10

 

Why Early Ordering Matters
  1. Helps us make sure materials are available before classes begin
  2. Helps students make informed course selections.
  3. Supports budgeting and transparency in academic costs.
  4. Enables an opportunity to work with the Bookstore and Publishers on additional learning resources.
  5. Enables communication on the formats available and pricing.
Reminders
  • The course syllabus remains the authoritative source for course requirements.
    • Please add the “My Personalized Course List” link (https://shop.mun.ca/CourseSearch/mycourses) to your syllabus and Brightspace course site. This feature allows students to log in using their MUN Login and directly view all relevant course materials for their currently registered courses, avoiding manual searching and minimizing the risk of erroneous purchases.
  • The Bookstore is the authorized supplier of paid course materials for students and provides a wide range of products and services for convenience on campus.  Students expect the Bookstore to have information concerning course materials for all courses.
  • Please avoid linking to external retailers, as we cannot provide support to students or faculty members with those purchases.
    • Sponsored students have easy access to course materials through the campus Bookstore but not through external suppliers. 
  • Please keep in mind that many students like to inform themselves of course materials required prior to registration (by visiting our Course Search page), so the earlier you place your order with us the more likely we are to provide them with accurate information.

Placing an order (Course Adoption Form):

For more detailed information and instructions, please visit the instructions page.

Need Help?

Contact the Course Materials team at txtbks@mun.ca for assistance or questions.

Deidra Newman (Course Materials Buyer) dgnewman@mun.ca (709) 864-4409
Aleksandar Tanasic (Buyer Assistant) taleksandar@mun.ca (709) 864-7981
LuAnne Kelly (Bookstore Manager) luannek@mun.ca (709) 864-4099

More Information

Digital Platforms

The Memorial University Bookstore offers digital content from most publishers in partnership with Campus eBookstore (CEI). Digital access codes are seamlessly integrated with our inventory management system, which ensures a smooth process for students needing assistance with troubleshooting and returns. Students and faculty can contact the Bookstore directly with questions or concerns, rather than needing to go through publishers.

The Bookstore also has partnerships and affiliate websites with Vitalsource and Login Brothers Canada to supplement digital content offerings.

Bookstore Cost Recovery Policy

The Bookstore is open to discussing all situations and will work with you to minimize costs to all parties when items are ordered that do not follow standard business practice or which require special permissions. Please reach out to LuAnne Kelly, Bookstore Manager to discuss alternatives and solutions.
  1. Materials Printed on campus will be returned to the department if not assigned to a course in the current term. All expenses incurred with printed materials are the responsibility of the ordering department.
  2. If orders are to be rush shipped due to late department ordering or increased ceilings, the air shipment charges are a departmental responsibility.  Approval for these charges will be necessary before rush shipments are ordered through publishers. There will be no additional charges for ground shipments but this will delay the availability of the books for students.
  3. There are departmental charges when courses are cancelled or when instructors or sections have changed.  If books have been delivered for a course that is subsequently cancelled or changed, the department is responsible for the shipping charges in the delivery and return of those books and all other expenses that may arise due to the change, such as publisher restocking fees or items being non-returnable.  We always ask for notification of cancelled courses and professor or section changes so that the information we pass to students is accurate.  We have also been checking Banner registrations to identify cancelled courses and department notices will be sent to notify of the charges incurred. In the event that the book will be used in an upcoming semester, please notify the Bookstore of this when you are cancelling a course. We do not want to return books or charge for shipping if there is a commitment to use the book.
  4. All non-returnable books (through publisher policy and/or custom publications) will require the department’s acceptance of financial responsibility for unsold copies after the full life cycle of the book.  In these cases a notice will be sent to the coordinator advising of non-returnable and custom publications before orders are placed.  This can delay the ordering process so identifying those items as early as possible is essential.  In some cases, alternate titles may need to be selected if publishers no longer accept returns.
  5. Re-stocking fees are being introduced by many small publishers and distributors.  Whenever possible, we will notify departments that restocking fees may be incurred if materials are not fully sold throughout the life cycle of the adoption.  If returned items incur a restocking fee during the publisher returns process, departments will be responsible for these expenses.